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Wedding Day of Coordination

• Coordinator takes over final planning tasks 3-4  weeks prior to wedding meeting with bride & groom to go over wedding details, logistics & ideas

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• One venue walk through for layout logistic and venue coordinator meeting

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•  Provide wedding planning Google Doc for vendors, venue information, seating chart and guest list and meal options, ceremony processional order with DJ music, reception events with DJ announcements and music    ​

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• Creation & distribution of detailed wedding day timeline, contact list & diagram for vendors + wedding party

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• Confirmation of contract, schedule & balances with vendors prior to wedding

    

• Final walk through with vendors one month prior to wedding

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• Organize & orchestrate wedding rehearsal

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• Coordinate with all vendors + wedding party before & during ceremony/reception to ensure everyone is on schedule and set up is completed on time

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• Manage vendors and decor set-up at ceremony & reception site 

   

• Organize & place all ceremony/reception items (guestbook, signs, photos, place cards, menus, favors, etc)  

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• Facilitate wedding ceremony: line up wedding party for processional, direct down aisle & cue DJ/musicians  

   

• Prep wedding party for grand entrance  

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• ​Work in tandem with venue staff and vendors to assure reception schedule is running smoothly without having to involve couple, family or guests. (It's all behind the scenes)

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• Handle late arrival or non-rsvp guests  

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• Distribute vendor payments & gratuities (as needed)  

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• Make sure all vendors are out at a certain time  

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• After Reception: Box all items for couple & ensure end of event arrangements are made 

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